EVENT PLANNING 101
Planning an event can be overwhelming, but not when you have the right partner. We want the planning process to be just as fun and exciting as the big day itself! Start to finish, Forks and Corks Catering offers the full experience.
I'm interested in your catering services. What's the first step?
You have several options: You can call our office at 541.286.4412 or fill out the event questionnaire on the "Contact" page of our website. We will follow up to discuss your event details and then create a comprehensive proposal outlining all the details of our services and the costs associated with them.
What is your wedding vision?
Do you have an established budget?
Will you be needing linens and china?
How many guests are you expecting?
Have you selected your date and venue?
Is bar service required?
How far in advance should I reserve my event date?
The answer varies depending on your event. Most social and corporate events are reserved 3 to 6 months in advance. Weekend dates fill more quickly than weekdays.
How do I reserve my event date?
To officially book our services on your event date, we require a signed Event Confirmation and deposit of your estimated total - 30% for weddings, 50% for social events. Payment terms vary for corporate clients.
Can I change anything about my event after I reserve?
Absolutely! Talk with your event coordinator about any changes to your contract after signing. Your final guest count is due 10-14 days prior to your event. An exact date will be confirmed with your event coordinator.
When is my final head count due?
Your final head count is due 10-14 days before your event. Talk with your event coordinator about your specific due date.
What if I have to cancel or reschedule my event?
Unfortunately, we cannot incure all costs of a cancelled or rescheduled event. Please see our current cancellation policy - which we strictly adhere to - outlined in your Event Confirmation.
Will I get leftovers?
It is at the discretion of Forks and Corks Catering whether any leftover food is packaged or disposed. This is strictly for the safety of your guests and our adherence to Health Department regulations.
May I provide my own food at my event?
Due to liability, we do not allow outside food at events we cater, except desserts. If you have a special circumstance, please discuss it with your event coordinator.
Can you provide special menus and handle food allergies?
What's included in the price?
In addition to food and beverage, all our menus come with complimentary compostable plates, flatware, napkins, and beverageware. Upscale disposables, china, stainless flatware, and glassware are available options at an additional cost.
What is your payment plan?
For most social events, we require a 50% deposit of your estimated total due. Your final deposit is due no later than five days before your event. If your estimated total due is over $2500, see wedding payment plan below.
What is the service fee?
We add a 20% service fee on all food, beverage, and rental equipment. For plated events, this fee increases to 25%. This service fee covers the event coordination and travel to and from your venue (up to 30 minutes/25 miles one-way). This fee also covers the appropriate number of food servers at your event. Bartenders are extra.
Is gratuity for the staff included in the bill?
No, our service charge is not distributed to staff as a gratuity. Gratuity is completely at your discretion - not expected, but always appreciated by our staff!
What types of payment do you take?
We accept cash, check, and the following credit cards: Mastercard, Visa, Discover, and American Express. Please note we do charge a 3% processing fee on all card transactions.
Do you provide/coordinate rentals?
Absolutely! We have in-house china, flatware, glassware, and linens that can be rented for your event. We also have relationships with local vendors to help coordinate other rental needs.
What is Forks Express?
Forks Express is our drop-and-go line of catering. Minimal set up, no staff, no fuss! Everything is delivered in disposable containers complete with disposable serving utensils and tableware.
Do you provide event decor?
Yes! We have a large collection of decor to theme your food and beverage tables in the same style and colors as your event. We provide this service complimentary with our menus.
Do you offer bartending and do you have a bartending license?
Yes, we have professionally trained bartenders on staff to serve beer, wine, and/or spirits at your event. Our company is OLCC licensed and has full liquor liability insurance. Due to OLCC policy, when Forks and Corks Catering staff is represented at your event, we cannot allow self-service of alcohol.
Can I order alcohol through you or should I shop for it myself?
Both options are available, depending on your venue and preferred bar style.
How do you price bartending services?
We offer a variety of bartending packages. You can choose to host your bar or offer a no host/cash bar for guests. For all bar types, we charge a set-up and service fee that ranges from $160-230. This price includes the set up and teardown of your bar and one bartender serving for up to 4 hours.
Can I hire another company to bartend at my event?
As an OLCC license holder, we expect to provide bartending services at events we cater to ensure that regulations are appropriately enforced. However, we do make exceptions under special circumstances.
Can you provide staff for my event?
Yes! We have a full team of professional event servers and bartenders. Depending on your guest count and service style, we will schedule staff to help set up, service, and clean up your catering. The cost of staff is included in your event service fee. Bartenders are extra.
What does your staff wear?
We are big on staff presentation. Our servers are professional, polished, and conservatively dressed in matching black outfits.
Does your staff set up and break down the event?
Yes, we take care of all food and beverage areas. We only ask that tables and chairs be set up before our arrival. Our staff will add linens, equipment, placesettings, etc. before your guests arrive, so everything is composed and lovely for them.
THE FULL FAQ'S
PLANNING YOUR EVENT
For a fabulous catered event, start by calling our office at 541-286-4412 or submit an inquiry online outlining your event details. We will follow up with you promptly, asking any questions that will assist us with understanding your catering needs. Our office is open Monday – Friday from 9am-5pm, with additional hours by appointment.
You may want to consider a few points in advance:
What is your vision for the event?
How many guests are you expecting?
Have you selected your date and venue?
What time period will your event cover?
Is bar service required?
China and glassware? Or disposable tableware and express drop-off catering?
Formal service? Or casual buffet?
Limited coordination? Or full day-of coordination?
After our consultation, we will create a comprehensive proposal that outlines all of the details of our services and the costs associated with them.
Each Forks and Corks catered event includes the following:
Durable compostable plates, flatware and disposable drinkware (unless client requests china and/or glassware rentals)
Table linens for all food buffet and beverage tables
Artful décor to match the colors and style of your event
Food labels denoting menu items and dietary concerns
Professional and polished service staff
Cake cutting service for weddings and special occasions
Forks and Corks Catering will advise on how many tables the client should have available to display all food and beverages. If you or your venue do not have tables available, they may be rented through a rental company or sub-contracted through Forks and Corks.
OUR FORKS AND CORKS TEAM
Our staff arrives fully uniformed, sharp and ready to go! They are at your service to provide the best experience for you and your guests. Our team has been trained to perform their tasks with polish and professionalism, ensuring the details are not overlooked and that everything is on time and perfect. A captain is available at every event – ready to ensure seamless service.
CHINA SERVICE, LINENS, GLASSWARE AND OTHER RENTALS
Standard compostable disposables are provided complimentary with all menus. We prefer to serve our food on eco-friendly china plates with glassware, flatware and linen napkins and offer these rental options to our clients. We also have upgraded disposables available at an additional cost.
Guest table linens can be rented through Forks and Corks Catering in select colors and styles. Specialty linens of all sizes and styles are also available.
We can also provide bar glassware, including beer, wine, sparkling wine and specialty drinks. Glassware rentals cost between .30 and .50 per glass. Please note: Forks and Corks does not provide bar glassware for events where we are not providing the bar service. In these instances, the client and/or the bar service provider is responsible for these rentals.
MINIMUMS AND PRICING
Forks and Corks Catering requires a $450 food and beverage minimum per event not including a 21% labor and operations charge. Forks Express orders require a $350 food and beverage minimum per event and a delivery and set-up fee.
A 21% staffing charge is applied to all food, beverage and rental equipment for full-service buffet events. This charge guarantees the appropriate number of Forks and Corks Catering staff for up to two (2) hours of travel and set-up time, an active period (guest arrival time to guest departure time) of up to three (3) hours, and one (1) hour of clean-up time, for a total of up to six (6) hours of staffing. Overtime charges apply for all staff beyond this six (6) hours at a rate of $25 per hour, per server. While we do everything we can to accurately estimate your staffing in your proposal, adjustments are often necessary during the planning process and/or after the event depending on the details and complexity of your event.
Please note that the staffing charge is not distributed to our servers as a gratuity. Gratuity is at your discretion – not expected, but always appreciated by our staff.
Other labor charges pricing not included in your 21% staffing may be outlined in your proposal:
Event bartender (beer and wine): $30 per hour
Event bartender (beer, wine and cocktails): $35 per hour
Pantry/dishwasher (china events only) $20 per hour
Chef (as required for on-site cooking, plating or grilling) $35 per hour
PLATED & FAMILY STYLE EVENT STAFFING
All plated events will be charged an hourly rate for each waitstaff, chef and pantry/dish staff, in addition to a 15% operations charge.
Staffing is generally not negotiable in most cases. Forks and Corks reserves the right to determine the staffing level necessary to execute your event in-keeping with our service and brand standards. We make every effort to minimize staffing during periods of your event where fewer staff is required, and will decrease staff hours as needed. If it is determined that less or more staff is required based on event complexity or count changes, we will adjust your staffing plan and invoice accordingly. If staffing reductions or time extensions occur during the course of your event, Forks and Corks will adjust your final invoice accordingly.
CAKE CUTTING SERVICES
Bring your own wedding cake, cupcakes, donuts or cookies and we will help to cut and plate your cake.
Please keep in mind that no other outside food may be brought to the event in accordance with our food license and insurance.
Forks and Corks Catering understands the importance of accommodating allergies and special dietary needs. You will see an abbreviation next to each menu item indicating its compatibility with special diets. We provide separate plated vegetarian/vegan options for up to 5% of your guests.
Fork s and Corks Catering is OLCC-licensed to serve beer, wine and spirits at events. We have trained and licensed bartenders and carry full liquor liability insurance. We take the responsibility of alcohol very seriously and appreciate the cooperation of our clients in helping us to ensure the safety and protection of each guest.
OLCC prohibits serving alcohol to anyone visibly intoxicated or minors under the age of 21. Forks and Corks Catering strictly abides by all OLCC laws and regulations and will request identification for guests appearing under the age of 26. Guests without a valid ID or those showing signs of intoxication will not be served. Food must be present for consumption during the time of alcohol service.
Legally forbidden by OLCC, guests cannot self-serve during functions where an OLCC license holder (in this case, Forks and Corks Catering) is present. Ordering catering that includes delivery , set-up and pick-up only may be a great alternative option if you prefer a more casual self-service of alcohol. Please note that not all events are appropriate to handle without our waitstaff present. Generally, parties over fifty (50) guests or those with menu items that are not conducive to casual transportation and handling may require a server to stay at your event. Please inquire for more details.
Please see “THE CORKS” menu for bar service options.